Ever After In The Pines
Bridal Expo

Ever After In The Pines Bridal Expo Registration

February 21, 2026

1:00pm - 4:00pm

Katy and E. Don Walker Education Center

1402 19th St, Huntsville, TX 77340

VENDOR CONTACT INFORMATION

VENDOR BOOTH INFORMATION

Show Terms and Guidelines (Please read and acknowledge below):

By registering for booth space at the PWWA EVER AFTER IN THE PINES BRIDAL EXPO, you (“Vendor”) agree to the following terms and conditions:

1. Booth Space & Payment:

• Booth space will be assigned on a first-come, first-served basis once full payment is received.

2. Setup & Breakdown:

• Vendors may begin setup at 9:00am on show day. and be set up no later than 12:00pm.

• Vendors must not dismantle or remove displays prior to the official closing time of the event. Early breakdown may result in exclusion from future events.

3. Display Guidelines:

• All displays must remain within the designated booth area.

• Use of loud audio, open flames, or hazardous materials is prohibited.

• Vendors are responsible for keeping their space clean and removing all materials after the event.

4. Liability & Insurance:

• The Event Organizer, venue, and their affiliates assume no responsibility for any loss, damage, theft, injury, or liability that may occur to Vendor’s property, personnel, or products during the event.

• Vendors are encouraged to carry their own liability insurance.

5. Cancellation & Refunds:

• More than 60 days before the event: Vendors who cancel in writing on or before 12/15/25 will receive a 75% refund of the total booth fee.

• 30 days or less before the event: Cancellations made within 30 days of the event (1/14/26) are non-refundable. No refunds or credits will be issued for cancellations after this date.

6. Compliance:

• Vendors must comply with all applicable laws, fire and safety codes, and venue regulations.

• Vendors selling goods or services must have any required permits or licenses.

7. Marketing & Media Release:

• By participating, Vendor grants the Organizer permission to use photographs, logos, and business names for promotional purposes related to the event.

8. Right of Refusal:

• The Event Organizer reserves the right to reject or remove any vendor whose display, conduct, or products are deemed inappropriate, offensive, or non-compliant with these terms.

Show Cancellation Policy (Please read and acknowledge below):

We understand that unexpected circumstances may arise. However, because of the planning, marketing, and venue commitments required to host the PWWA EVER AFTER IN THE PINES BRIDAL EXPO, the following cancellation and refund policy applies to all vendor registrations:

1. Cancellation by Vendor:

• More than 60 days before the event: Vendors who cancel in writing on or before 12/15/25 will receive a 75% refund of the total booth fee.

• 30 days or less before the event: Cancellations made within 30 days of the event (1/14/26) are non-refundable. No refunds or credits will be issued for cancellations after this date.

2. No-Show Policy: Vendors who fail to attend the event without prior written notice will forfeit their booth fee in full and may be excluded from future events.

3. Transfer of Booth Space: Booth reservations are non-transferable without prior written approval from the event organizer. Unauthorized transfers are not permitted.

4. Event Cancellation by Organizer: If the event is canceled by the organizer for any reason beyond the Vendor’s control (such as venue closure, unforeseen emergency, or other force majeure circumstances), all vendors will be offered one of the following options:

• A full refund of any booth fees paid, or

• The option to apply the payment as a credit toward a rescheduled or future event.

5. Event Rescheduling: If the event is postponed to a new date, all vendor registrations will automatically transfer to the rescheduled date. If a vendor is unable to attend the new date, they must notify the organizer within 14 days of the new date announcement to receive a 50% refund.